Supporting the Restart of the eHealth Implementation Program

Supporting the Restart of the eHealth Implementation Program 394 273 ASPIRO

In a tender, the Ministry of Health has selected Aspiro to create a roadmap for the next steps for the implementation, consisting of:

  • Define the exact scope and create detailed plans for 10 projects
  • In cooperation with the vendors of the IT solution (eSO1) to replan and specify the implementation approach
  • Define communication interfaces with stakeholders
  • Create a detailed plan and budget for the solution deployment

Project context:

    The eHealth Implementation Program is a strategic governmental program conducted by the Ministry of Health in the Slovak Republic

  • In December 2010, Aspiro has finished a complex revision of the eHealth implementation program, which enabled the Ministry of Health to prepare the restart of the eHealth implementation in Slovakia.
  • Within the revision different activities were identified, which were not realized and crucial for successful implementation of the project. These activities were divided into 10 projects; one of the most important identified defects of the initially planned Program was the non-existing concept of solution deployment.
  • In the next step, the Ministry of Health and the Ministry of Finance needed to define the exact scope and create a detailed plan for all 10 defined projects
  • It was also needed, together with the running project eSO1, to replan and specify the implementation approach, so that it would be possible to deploy the solution as soon as possible
  • Creating a detailed plan for the specific projects was crucial to evaluate the eligibility of public resource expenses and create a cooperation arrangement with relevant stakeholders in the health sector in Slovakia

Aspiro role:
Aspiro, together with representatives of the Ministry of Health, Ministry of Finance and the National Health Information Centre as the implementing organization, specified the scope of individual support projects and identified needed strategic decisions regarding the strategic direction of the projects. Then Aspiro has helped to ensure these decisions on relevant decision-making levels by actively supporting the communication with stakeholders.
Within this process Aspiro has also developed a blueprint on the solution’s deployment, while maintaining the integrity of the competitive environment of vendors of information systems for healthcare institutions, and at the same time minimizing additional workload for healthcare professionals while recording patient information.
Based on realized decisions and achieved consensus Aspiro has created detailed plans of the support projects, based on the steps needed to realize the decisions, their priority, as well as the planned capacity for project realization. The final structured consolidated plan included all 11 projects of the eHealth implementation Program (10 support projects + eSO1) and their dependencies.
Aspiro has also cooperated on the reassessment of priorities of implementation and creating a new realization plan (within contractual obligations) of the ongoing project eSO1, which enabled the preparation of solution deployment earlier, than originally planned.

Client testimonial:
I very much appreciate the fact, that Aspiro consultants have closely cooperated with people involved on all levels of the project’s management.
On one side, they have trained the newly appointed project managers of support projects on the basic rules of project management in a fast and effective way, and later supported them with day-to-day project management activities.
On the other side, Aspiro consultants have provided support to representatives of the Program’s Management and coordinated stakeholders to achieve decisions, which were crucial for the continuation of the Program and use of financial resources. Thanks to their cooperation we have also managed to create a more effective way of allocation of financial resources within contractual obligations of the Program.
Aspiro has also provided expert support during negotiations at the highest level (ministers, management of health insurance companies, management of hospitals, representatives of the medical community, etc.) and during presentations of Slovak eHealth on international events.
With the support of Aspiro we have also managed to creatively plan functionalities, which are first of it’s kind within the EU (advanced automatic processing of biomedical information), although this task was not part of the original project scope.
Andrej Orban
Director
National Health Information Centre

About the client:
The Ministry of Health in the Slovak republic regulates and monitors the public health system in Slovakia with an annual budget of EUR 3.6 billion.
The Ministry of Health manages more than 70 subordinate organizations.
The Ministry of Health represents the Slovak Republic in various international organizations and is responsible for creating and managing the regulatory framework in the sector.